[Posted 11-18-15]


Administrative Assistant/Visitor Services Coordinator:

                             Windsor Historical Society, 28 hours per week; some flexibility

DUTIES: The Administrative Assistant assists the Executive Director and manages the office of an active local historical society. Maintains membership and fundraising databases in PastPerfect, and handles office tasks. The Society depends on volunteer help; the Administrative Assistant is the point person for our volunteer corps. Recruits, volunteers and schedules volunteer coverage for the reception desk, school and public tours, public programs and mailings. In the absence of volunteers, gives tours and assists with library reference. The Administrative Assistant works with other staff to arrange volunteer training and recognition, Duties will include but are not be limited to the following:


I.              Office Assistance:

  • Keep membership and  donor databases in PastPerfect up to date and produce reports

  • Execute bulk mailings and send acknowledgements to members and funders

  • Assist Executive Director with fundraisers and public programs as needed; may include food shopping and preparation, assemblage of crafts packets for family activities

  • Answer telephone and doorbell

  • Open and sort mail

  • Stock office supplies

  • Schedule volunteer help for mailings

  • Make bank deposits and mail checks

  • File paid invoices

II. Visitor Services/Volunteer Coordination

  • Recruit and schedule volunteer guides to staff front desk/store area, and give public and school tours

  • Recruit  and schedule volunteers for public programs, mailings, outreach activities such as booths at town events, and grounds-keeping tasks

  • Assist other staff with volunteer training and recognition

  • Give tours when volunteers are absent and fill in at outdoor events when volunteers cannot be found (other staff and board members may also be tapped for these tasks)

  • Maintain registration lists for programs

  • Manage the Society’s info mailbox

  • Handle small but growing room rental program

  • Be available one Saturday per month for Society staffing rotation

III.  Projects and Publications:

  • Generate program e-vites from press releases, place program announcements on selected websites

  • Design and oversee production and mailing of newsletter, annual report, other publicity pieces Assist Librarian and Curator with scanning, reference, small exhibits, field trips and other activities as needed

  • Support the Society’s store operation

QUALIFICATIONS: Bachelor’s degree preferred; database skill plus enthusiasm for local history and community service. Excellent oral and written communications, MS Office competence, willingness to learn database management, basic design skills required. Flexibility and exceptional people skills necessary; must be a team player. Experience working with volunteers helpful. Salary range: $13-18/hour. Please send cover letter, resume, and references to Christine Ermenc, Executive Director cermenc@windsorhistoricalsociety.org . Position open until filled.

Windsor Historical Society    ♦    96 Palisado Avenue    ♦    Windsor, CT 06095    ♦    860-688-3813    ♦    info@windsorhistoricalsociety.org



Copyright 2010 by Windsor Historical Society of Windsor, Connecticut, Inc.